exhibitor Registration
​CALIBA FALL FEST September 17 & 18, 2024

Pasadena Hilton Hotel
168 S Los Robles Ave, Pasadena, CA 91101

Deadlines

Exhibitor hours
Wed. August 23:August 27: Tues. Sept. 12: Balance of payment due
​Tues. Sept. 17:
  • Move in: 10:00 AM 
  • Exhibit Hall open 3:20-6:00 PM 
Wed. Sept. 18:
  • 10:45-3:15 Exhibit Hall open (closed for lunch)​

Exhibitor registration is closed

Deadline: July 31st or until tables fill up.
Hand-carry your boxes to your tables or contract with Western Events Service (WES) to ship packages that will be delivered to your tables. WES also offers cart load service from your vehicle to your tables. Click here for the WES Exhibitor Kit.

Details

Exhibit Show Pricing
6' x 30" tables are $650 each for members. 
$700 for nonmembers. 

Public WiFi is available throughout the conference center. If you need a secure connection, please note it on your registration form. 

Electrical Wall/Floor Outlet: $45 a day (wall/floor/power strips) 

Shipping/Delivery Options
Exhibitors may contact Western Event Services (WES) to move your books and sundries. All trade show freight can be shipped to WES then delivered to your tables at the show.

WES also offers a Cartload Service and can help move your boxes to your tables. Please order in advance of the show. 

WES also provides load-out services at the show's closing. 
This service must be ordered in advance. 

Hand-carry your boxes to your tables or contract with Western Events Service (WES) to ship packages that will be delivered to your tables. WES also offers cart load service from your vehicle to your tables. Click here for the WES Exhibitor Kit.

Exhibitors can also carry their tablewares through the delivery docks in the back of the Center. 
Accommodations  
Pasadena Hilton - 168 S Los Robles Ave, Pasadena, CA 91101
​Book your room by August 27 ($209 + taxes a night). 


Show Specials  
​Email Show Specials to emma@caliballiance.org by August 27th to be included on the program website.

Confirmations: 
Confirmations will be emailed with your table assignments and balance-due statement in August. Name badges are not mailed. They will be available at registration. 

The trade show program will list all exhibitors and their specials. Sponsors of the Fall Fest are highlighted. 

​What's in the Exhibit Hall?
​     Author Signing? Special ARCs? Amazing swag? Drawings? Let us know, and we’ll add it to the program!